OmniFocus HotKey Cheatsheet
OmniFocus is a powerful task management software designed to help you organize your tasks, projects, and to-do lists. Whether you're managing personal tasks or work-related projects, OmniFocus provides a robust set of tools for effective time management. In this article, we’ll explore the keyboard shortcut keys available for OmniFocus on MacOS to boost your productivity. These shortcuts will help you navigate the software quickly and efficiently, saving you valuable time.
OmniFocus MacOS Shortcuts
General Shortcuts
| Shortcut | Description |
|---|---|
Command+N | Create a new task. |
Command+Shift+N | Create a new project. |
Command+T | Show the Today view. |
Command+1 | Switch to Inbox. |
Command+2 | Switch to Projects. |
Command+3 | Switch to Tags. |
Command+4 | Switch to Forecast. |
Command+5 | Switch to Review. |
Command+6 | Switch to Perspectives. |
Command+P | Print current view. |
Command+Q | Quit OmniFocus. |
Command+W | Close the current window. |
Command+M | Minimize OmniFocus. |
Command+Shift+M | Minimize all windows. |
Command+R | Refresh the current view. |
Command+Shift+Q | Quit all windows and the app. |
Command+H | Hide OmniFocus. |
Task Management
| Shortcut | Description |
|---|---|
Command+Enter | Edit the selected task. |
Command+Shift+E | Mark the task as completed. |
Command+Delete | Delete the selected task. |
Command+Space | Show the Quick Entry dialog. |
Command+Shift+P | Postpone the selected task. |
Command+D | Duplicate the selected task. |
Command+K | Add a new note to the selected task. |
Command+Shift+D | Toggle the selected task’s due date. |
Command+Option+M | Mark task as a milestone. |
Command+Shift+B | Show the selected task’s notes. |
Command+Shift+O | Open the selected task in a new window. |
Command+Shift+X | Toggle task's flagged status. |
Command+F | Focus on selected task. |
Navigation
| Shortcut | Description |
|---|---|
Command+Up Arrow | Go to the previous task or project. |
Command+Down Arrow | Go to the next task or project. |
Command+Left Arrow | Collapse the selected project. |
Command+Right Arrow | Expand the selected project. |
Option+Command+N | Show the Inbox in a new window. |
Option+Command+T | Show the Today view in a new window. |
Option+Command+R | Show the Review view in a new window. |
Command+Shift+F | Go to Forecast view. |
Command+Shift+P | Go to Projects view. |
Command+Shift+T | Go to Tags view. |
Command+Shift+C | Open the Contexts (Tags) filter. |
Searching and Filtering
| Shortcut | Description |
|---|---|
Command+F | Open the search bar. |
Command+Shift+F | Focus on the search bar. |
Command+Shift+C | Filter tasks by context. |
Command+Shift+R | Filter tasks by project. |
Command+Shift+T | Show tasks that are due today. |
Command+Shift+S | Show tasks that are overdue. |
Command+Option+F | Open the search bar and filter by tags. |
Command+Option+G | Search the tasks by project. |
Command+Option+S | Search tasks by specific status (e.g., flagged, completed). |
Perspectives
| Shortcut | Description |
|---|---|
Command+Shift+1 | Switch to the first saved perspective. |
Command+Shift+2 | Switch to the second saved perspective. |
Command+Shift+3 | Switch to the third saved perspective. |
Command+Shift+4 | Switch to the fourth saved perspective. |
Command+Shift+5 | Switch to the fifth saved perspective. |
Command+Shift+6 | Switch to the sixth saved perspective. |
Command+Shift+7 | Switch to the seventh saved perspective. |
Command+Shift+8 | Switch to the eighth saved perspective. |
Views and Layouts
| Shortcut | Description |
|---|---|
Command+Option+1 | Show the default layout. |
Command+Option+2 | Show a different layout for tasks (compact view). |
Command+Option+3 | Show a layout with more task details (expanded view). |
Command+Shift+V | Toggle the project’s view for tasks. |
Command+Shift+I | Show the inspector window. |
Command+Option+T | Toggle the side panel for quick task overview. |
Task Creation and Updates
| Shortcut | Description |
|---|---|
Command+Shift+Q | Quickly add a new task to the inbox. |
Command+Shift+I | Create a new task and assign a tag. |
Command+Shift+K | Add a task to the project with a specific context. |
Command+Shift+J | Create a task with a deadline. |
Command+Option+N | Create a new project under the selected project group. |
Miscellaneous Shortcuts
| Shortcut | Description |
|---|---|
Command+Option+S | Toggle the sidebar. |
Command+Option+L | Open the project’s task list in a new window. |
Command+Option+E | Add a new folder for organizing tasks. |
Command+Option+P | Show project properties in a new window. |
Command+Option+R | Refresh all tasks and projects. |
Task Editing and Formatting
| Shortcut | Description |
|---|---|
Command+B | Bold the text of the selected task or note. |
Command+I | Italicize the text of the selected task or note. |
Command+U | Underline the text of the selected task or note. |
Command+Shift+L | Add a link to a task. |
Command+Shift+N | Insert a new line in the task note. |
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About OmniFocus
OmniFocus is a sophisticated task management application that helps users get organized by providing powerful features like task grouping, project planning, and detailed task tracking. With a focus on productivity, OmniFocus is perfect for both personal and professional use. It integrates with various devices and platforms, ensuring seamless task management across all your devices.
OmniFocus Official Information
- Official Website:OmniFocus Official Site
- Download Link:Download OmniFocus
- Shortcut Keys Documentation:OmniFocus Keyboard Shortcuts
Frequently Asked Questions
What is the purpose of OmniFocus shortcuts?
OmniFocus shortcuts are designed to help users quickly perform actions within the software, such as adding tasks, switching views, and navigating through projects.Can I customize the shortcuts in OmniFocus?
Currently, OmniFocus does not allow direct customization of shortcuts within the app. However, you can use macOS system preferences to create custom keyboard shortcuts.How do I switch between projects using keyboard shortcuts?
UseCommand+1to switch to the Inbox,Command+2to go to Projects, andCommand+3for Tags.Is there a shortcut to complete tasks quickly?
Yes, you can useCommand+Shift+Eto mark a task as completed.Can I filter tasks by due date?
Yes, useCommand+Shift+Tto show tasks that are due today.How do I access the search function in OmniFocus?
UseCommand+Fto open the search bar.What is the best shortcut to navigate between different perspectives?
You can switch between saved perspectives usingCommand+Shift+1,2,3, etc., to access your favorite views.Can I create a new task with a shortcut?
Yes, simply pressCommand+Nto create a new task.What is the purpose of the Quick Entry dialog?
The Quick Entry dialog allows you to quickly add tasks to your Inbox. Open it by pressingCommand+Space.
Conclusion
Mastering OmniFocus' keyboard shortcuts is a great way to increase your efficiency when using the app. Whether you're organizing your to-dos, navigating through projects, or accessing specific views, these shortcuts allow you to save time and streamline your workflow. By incorporating these shortcuts into your routine, you can manage your tasks more effectively and maximize your productivity in OmniFocus.