Outlook HotKey Cheatsheet

2024 年 12 月 19 日

Microsoft Outlook is one of the most widely used email clients worldwide. In addition to efficiently managing emails, calendars, and contacts, Outlook also offers a wide range of keyboard shortcuts to help users improve their productivity. By using these shortcuts effectively, you can complete daily tasks more quickly.

About Outlook

Microsoft Outlook is a powerful email client that not only handles emails but also integrates calendar, tasks, and contact management. It supports various operating systems, including Windows and MacOS. It is a commonly used communication tool for individuals, teams, and businesses.

Outlook Official Information

• Official website: https://www.microsoft.com/en-us/microsoft-365/outlook
• Download page: https://www.microsoft.com/en-us/download
• Keyboard shortcuts page: https://support.microsoft.com/en-us/office/outlook-keyboard-shortcuts-6f3f88ca-2f8f-4d41-85b9-2a4e9e4c4d7f

Frequently Asked Questions about Outlook Keyboard Shortcuts

1. How to quickly switch between multiple email accounts in Outlook?
   Use the Ctrl + 1 shortcut to switch to the mail view, then click on the account name at the top to view and switch between different accounts.

2. How to mark emails as read?
   In Windows, use Ctrl + Q, and in MacOS, use Command + Q to mark emails as read.

3. How to set a default email signature in Outlook?
   Open the settings (Ctrl + , or Command + ,), select the "Mail" tab, and then set your email signature.

4. How to quickly find a specific email?
   Use Ctrl + E (Windows) or Command + E (MacOS) to open the search box, then type the keyword to quickly find emails.

5. How to create a new meeting invitation?
   In Windows, use Ctrl + Shift + Q, and in MacOS, use Command + Shift + Q to create a new meeting request.

6. How to view all appointments in the calendar?
   In Windows, press Ctrl + 2, and in MacOS, press Command + 2 to switch to the calendar view and view all appointments and meetings.

Conclusion

By mastering Outlook's keyboard shortcuts, you can greatly improve your daily productivity. Whether you're managing emails, scheduling appointments, or organizing contacts and tasks, using shortcuts effectively can save you a lot of time, allowing you to focus on more important work. We hope this article helps you fully understand Outlook's keyboard operations and quickly get up to speed to boost your work efficiency.